Transferring Email to a Personal Account

NOTE: Please Do Not Forward University Information or Data to a personal email

1. Messages
   1. Individual Messages
   2. Office365 Outlook in a Web Browser
   3. Bulk Messages
2. Contacts
   1. Outlook Desktop Client
   2. Individual Contacts
3. Google Takeout
   1. Transfer to another Gmail Account
   2. Download your data or transfer it to another service

Instructions on How to Forward Messages

To minimize risk to University information, we recommend you forward personal email messages and contacts from your TU email account to your personal email account.

Please do not forward sensitive and/or protected University information.

Individual Messages

• Open the email message you wish to forward and click on the forward or arrow button
• A new email message will appear, enter your personal email address and click Send

Office365 Outlook in a Web Browser

• Open the email message you wish to forward and click the drop-down arrow next to Reply All
• A new email message will appear, enter your personal email address and click Send

Bulk Messages

You can send multiple emails in a NEW email message

• Open a new email message
• Drag the message window so you can view your inbox and new message side by side

Find the messages you would like to forward and drag them to the new message. It will show as an attachment. You can drag multiple messages by holding CTRL while clicking on each message to highlight and then drag

You can follow the same steps for Outlook in a Web Browser

To open the new message in a new window, click on the small square with an arrow in the top right corner of the new message

Then drag over the messages you want to add as attachments

Reference

• Microsoft Support Article

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Instructions on How to Forward Contacts

Outlook Desktop Client

You can send contacts in a NEW email message

• Open a new email message
• Drag the message window so you can view your inbox and new message side by side
• Drag the contacts to the new message

Individual Contacts

You can forward individual contacts following these instructions by Microsoft

https://support.microsoft.com/en-us/office/forward-a-contact-b0945340-d241-4c80-960d8d386c9a650c

Office365 Outlook in a Web Browser Open Contacts

In the top right corner, click on Manage

A window will open, select the contacts you want to export or export All Contacts

Click the Export button

The contacts.csv file can be found in your downloads folder

 

Google Takeout

Transfer to another Gmail account

This process will transfer emails and Drive data into your personal storage service. The personal account should have enough room to accommodate this transfer. Otherwise, this process will fail.

1. While signed into your TU Google account, go to  https://takeout.google.com/transfer
2. Follow steps to authorize the transfer.
3. You will receive confirmation that the transfer has started. Once it has been completed you should receive an email.
4. Once complete, you should confirm that your files were copied successfully from your alumni account to your personal storage.

 

Download your data or transfer it to another service

In cases where data other than emails and Drive needs to be backed up, or if another Google account isn't available, you can use Google Takeout to download your files locally or move them into another cloud service.

1. While signed into your TU Google account, go to  https://takeout.google.com/
2. Make sure to select all product data you'd need to back up.
3. Click Next step.
4. In the Transfer to selection, choose appropriately. You can either receive a link to download your files or start a process to move them into another Google Drive, Dropbox, OneDrive, or Box.
5. Make sure Frequency is set to Export once.
6. With all other settings the same, click Create export.
7. Once this process is started, you can check back at this link to view the progress of your Takeout.